The Big Debabe: Simply or QuickBooks?

copy of disorganized deskA new year, a fresh start… Now is the time!

We’ve all said it at one point or another: “It’s time I finally got stuff in order!” You need a system – or you’ve outgrown yours – and it’s time to upgrade to a fancy-shmancy software solution.


The contenders

The biggest contenders in the small-business community appear to be Sage’s Simply Accounting & Intuit’s QuickBooks. EEnie-Meenie-Mynie-Mo…


I’m often asked by clients and colleagues alike which I would choose. Easy: if you’re an accountant, go with Simply Accounting. Everyone else: get QuickBooks.



Accountants LOVE Simply Accounting and hate QuickBooks. The default settings in this wildly popular software can make a seasoned accountant turn in his grave. Non-accounting folk will identify with QuickBooks’ user-friendly interface. Make your accountant happy and get a customized set-up that will be both user-friendly and functional!


Since accountants typically know what they’re looking for, let’s concentrate on the small business community.


Version Aversion

QuickBooks it is… but which version? Easy Start?  Pro?  Premium?  Payroll or not? How does one choose?


Easy Start: You have no payables, no receivables and no inventory. Unless you’re using a cash-basis accounting system, this won’t work for most.  Great for self-employed consultants who get paid upon invoicing and have little overhead expenses.


Pro or Premium: Both will track inventory, receivables, and payables. Both will give you access to a wide variety of reports and information. From importing data from Excel to job-costing and projects you’re sure to be covered.


Most small businesses will benefit greatly from the Pro version. However, if you require a solution that will help you in forecasting and budgeting – or if you wish to access your information from all your devices – then go with the Premium version.


Between you and me, if you’re really not sure get Pro – you can always upgrade later if you need more reporting functionality.


Payroll:You can add Payroll to both Pro and Premium versions of QuickBooks. Are you paying employees? Yes? Then get it. No? Then don’t. Easy-peasy


The trick:

Whichever version you choose to buy, have a good bookkeeper or accountant set it up so that it works for you – ultimately, software you don’t understand is software you won’t use… and what’s the point in that?


What do you think? What version do you have, do you like it or not? Why? Comment below!

1 Comment

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  1. Shoebox-Be-Gone is to Quickbooks what Ty Pennington is to 'Extreme Makeover' - Making Cents of BusinessMaking Cents of Business - [...] Spend a decent chunk of change to buy QuickBooks software package (or another program) (2) You still don’t know…
  2. Shoebox-Be-Gone has gone all Extreme Makeover on QuickBooks - […] Spend a decent chunk of change to buy QuickBooks software package (or another program) (2) You still don’t know…

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